Abstract Submission

Abstract Submission Portal

Submission Deadline: January 5, 2024, at 11:59 PM CST

Program Overview

The Latino Medical Student Association Southwest Regional Conference & Research Symposium will accept abstracts of case reports and original research for presentation.

Submission of an abstract indicates acceptance of all guidelines, policies, and procedures.

Timeline

October 30, 2023	Abstract submission portal opens
January 5, 2024	Abstract submission portal closes
January 12, 2024	Abstract decision notifications sent to authors
January 26, 2024	Abstract presenting author registration deadline
February 16, 2024	Presentation Withdrawal deadline
March 9, 2024	LMSA Southwest Conference & Research Symposium

*All deadlines are at 11:59 PM CST

LMSA Southwest Abstract Policies & Guidelines

General Guidelines

By submitting an abstract to the LMSA Southwest Regional Conference and Research Symposium, authors agree to participate as accepted. The decision regarding acceptance and presentation format is final.
If the author cannot present their abstract at the research symposium, the author must withdraw their submission. Failure to present or withdraw may preclude any author on the submitted abstract from submitting additional abstracts to the LMSA Southwest Regional Conference for the next two years. To withdraw your submission, email your request to conference.southwest@lmsa.net no later than February 16, 2024 at 11:59 PM CST.
All presenting authors must register and attend the 2024 LMSA Southwest Regional Conference in person in Houston, Texas. Authors are responsible for their own travel expenses. Authors with accepted submissions will receive free entry to the regional conference and research symposium.
All accepted abstracts will be made available to conference attendees and the public.
Health professionals in any field are welcome to submit abstracts. Some programs may have membership or sponsorship requirements for submission.

Prior Presentation

All submissions must provide information about any prior presentation and publication. Please refer to program-specific guidelines for any restrictions. For purposes of describing your prior presentations, the following definitions will be used:
- Original: The first presentation of this work or data.
- Encore: Original data are reproduced except for formatting, word count, or other “trivial” changes for presentation at multiple conferences.
- Adaptation: The content overlaps with the Original but contains new/additional data, analyses, and/or interpretations.

Submission Content

Submissions are allowed in one section/council program only. Duplicate submissions will be a basis for automatic rejection.
Abstract text is limited to 500 words.
Abstracts will be published as submitted. LMSA Southwest will provide no copyediting. Authors are responsible for thoroughly reviewing their submissions and ensuring accuracy before submission (no edits/updates).
Up to two images and/or tables are permitted (file formats: JPG, PNG, BMP). Image content/text and captions do not count towards the word limit.
The author will serve as the primary contact for all correspondence regarding the abstract during the submission process. After an abstract is accepted, the presenting author will serve as the primary contact.
Only individuals can author a submission. Study groups are not allowed to author a submission and will be rejected.
It is highly encouraged that authors meet the definition of authorship as defined by the International Committee of Medical Journal Editors.
The geographical location and name of the institution and/or study site are permitted only when it is a significant variable to the study.
Study registration numbers should be included on abstracts, posters, and slides, where applicable.
Use only standard abbreviations. Special or unusual abbreviations should be placed in parentheses after the first appearance of the full word.

Author Conflict of Interest/Research Funding Disclosure

All sources of funding for the research must be disclosed within the submission and should be acknowledged on posters and slides.

Submission Types

Case Report: Scientific documentation of a single clinical observation to enhance knowledge on clinical manifestations, diagnostic approaches, or therapeutic alternatives of a rare or unusual clinical condition/disease. Required Headers: Introduction, Case Description, Discussion, Conclusion
Original Research: Systematic investigation designed to produce new knowledge and approaches using process or outcome variables. If your abstract describes animal experimentation or involves the use of human subjects, IACUC or IRB approval numbers must be included in the submission. Required Headers: Background, Methods, Results, Conclusion.

Accepted Presentation Guidelines

Poster Presentation Guidelines

All accepted authors must create a poster for display within the designated poster hall.
There will be a Poster Hall located at McGovern Medical School. Each poster hall will be organized by research category.
Authors will present their posters in person on March 9, 2024.
Poster authors will be allowed to set up their posters between 8:30 AM CST- 9:45 AM CST on the day of their presentation. Posters must be removed between 6:00 PM CST– 6:45 PM CST. Posters that remain after 6:45 PM CST will be discarded.
Poster authors will have a designated Q&A time to present their work to the public. This time will be available as the conference approaches.
Posters should be horizontally oriented, no smaller than 3 feet tall x 4 feet wide (36 inches x 48 inches), and no larger than 4’ tall x 8’ wide (48 inches x 96 inches). Pushpins will be provided.
Fonts should be sans-serif (e.g., Arial, Calibri, etc.).
The minimum font size should not be smaller than 6pt.
All author financial relationships and research funding sources must be present/visible on the poster. If there is nothing to disclose, the poster must include the following: “Authors have no financial relationships to disclose.”
The presenting author is the only author allowed to submit a poster and participate in the Q&A onsite.
Changes to presenting authors will be considered until the withdrawal deadline of February 16, 2024.
McGovern Medical School and LMSA Southwest do not provide printing services onsite.

Any images, tables, figures, etc., must be the intellectual property of the presenting author or authors unless expressed permission has been received.
The presenting author is responsible for ensuring compliance with copyright laws and policies.